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 University Secretary's Office

David Swinn

Interim University Secretary

Email: university.secretary@sheffield.ac.uk

Telephone: +44 114 222 1213

Roles and responsibilities

• Advise and support the Chair of Council and the President and Vice-Chancellor
• Secretary to the Council and Senate
• Advise and support Council, Senate, the University Executive and their respective committees
• Maintain and review the University's regulatory framework and governing instruments
• Ensure compliance with the OfS public interest governance principles and CUC Code of Governance
• Co-ordinate the provision of Legal Services
• Co-ordinate communications to and from the Office for Students as the principal regulator
• Support the Ethics and Risk management frameworks
• Ensure Information Governance and compliance with data protection (GDPR) and freedom of information requirements
• Enable the use of KPIs and benchmarking by Council for report and accountability
• External policy horizon scanning, engagement and analysis
• Co-ordinate institutional responses to sector consultations
• Key link with external sector bodies and agencies

Claire Cottrell

Personal Assistant (until 31 August 2026)

Email: c.cottrell@sheffield.ac.uk

Telephone: +44 114 222 1101

Roles and responsibilities

• Personal Assistant to the Interim University Secretary
• HR and e-Recruitment

 Data Protection and Legal Services

Bethan Cook

Data Protection Assistant

Email: bethan.cook@sheffield.ac.uk

Telephone: +44 114 222 1715

Roles and responsibilities

• Support with Freedom of Information requests, erasure requests, and Subject Access Requests
• Maintain log of data protection breaches
• First point of contact for the data protection team
• General administrator and web editor for the data protection team

Magda Schulz

Data Protection Governance Officer

Email: m.k.schulz@sheffield.ac.uk

Telephone: +44 114 222 1058

Roles and responsibilities

Luke Thompson

Head of Data Protection & Legal Services

Email: luke.thompson@sheffield.ac.uk

Telephone:  +44 114 222 1117

Roles and responsibilities

• University Data Protection Officer
• Advice and guidance on interpretation and implementation of the Data Protection Act and the General Data Protection Regulation
• University compliance with the DP Act and GDPR
• Training on Data Protection and Confidentiality
• Compliance with the Freedom of Information Act, including responding to FOI requests on behalf of the University

Melanie Viphakone

Data Protection Governance Officer

Email: m.sinagra-viphakone@sheffield.ac.uk 

Telephone: +44 114 222 1208

Roles and responsibilities

 Governance

Emily Allan

Senior Governance Officer

Email: e.allan@sheffield.ac.uk

Telephone: +44 114 222 1201

Roles and responsibilities

• Council Finance Committee
• Investment Group
• Military Education Committee
• UEB Equality, Diversity and Inclusion Sub-Group
• UEB Health and Safety Sub-Group
• UEB minutes

Matthew Borland

Interim Head of Governance

Email: m.borland@sheffield.ac.uk

Telephone: 

Roles and responsibilities

• Leading the Governance Team
• UEB Secretary (including support to and forward planning of UEB business and agendas with the VC and DVC)
• Council
• Chair of Council Informal Group (CCIG),
• Council and Senate Nominations Committees, elections and appointment
• UEB Sub-Groups, Council Task and Finish/Working Groups
• Effectiveness Reviews
• Register of Interests/Conflicts of Interest
• Code of Ethics
• University's Regulatory and Compliance Framework
• University Calendar
• Almanac of University Committees
• Governance guidance, briefings and training

Stacey Callan

Governance Coordinator and Administrative Assistant (On maternity leave until 31 August 2026)

Email:

Telephone: 

Roles and responsibilities

• Administrative support for meetings, including Senate
• Almanac of University Committees
• Annual Review of Committee Memberships
• Maintenance of Governance and UEB web pages
• Minute Books

Kathryn Clements

Senior Governance Coordinator

Email: kathryn.clements@sheffield.ac.uk

Telephone: +44 114 222 1716

Roles and responsibilities

• Administrative support for meetings of Council and Senate and various other committees as required
• Almanac of University Committees
• Annual Review of Committee Memberships
• Maintenance of Governance and UEB web pages
• Senate Nominations Committee
• University Calendar

Angela Priestley

Acting Senior Governance Coordinator (until 31 August 2026)

Email: angela.priestley@sheffield.ac.uk

Telephone: +44 114 222 1215

Roles and responsibilities:

Edward Smith

Senior Governance Officer

Email: e.p.m.smith@sheffield.ac.uk

Roles and responsibilities

• Council Audit and Risk Assurance Committee
• Senate Academic Assurance Committee
• UEB IT Sub-Group
• UEB Student Recruitment and Population Sub-Group
• UEB minutes

Kate Sullivan

Senior Governance Officer

Email: kate.sullivan@sheffield.ac.uk

Telephone: +44 114 222 1202

Roles and responsibilities

• Council Equality, Diversity and Inclusion Committee
• Senate
• UEB Estates and Capital Sub-Group
• UEB minutes